PQE Internal Audit
Event: Power Quality Enhancement (PQE) Warehouse Internal Audit
Date: 30 Dec 2019 (Monday)
Place: PQE Ware House – Ground Floor Wisma Dhesu
Each and every company should do an Internal Audit each year of their business to ensure there is effective control and protection on their assets. By performing an Internal Audit an organization can record the outcomes of their investigations enabling them to keep better records of their warehouse activities. For our company Power Quality Enhancement (PQE) supported closely by our Head of Field Services, Mohd Azrin Folas. The Internal Audit and Investigations were conducted on the 30 th December 2019, 9.00 am on a Monday and the staff who were in charge of conducting the investigations were: –
Team A – Saranya Ravindran (Accounts Executive) & Amir Arif (Project Engineer)
Team B – Anis Khalilah (Procurement Executive) & Yunus Ali (Accounts Executive)
Team C – Surin Raj (Project Engineer) & Jenny Ong (Chief Finance Officer)
Mohd Azrin Folas provided the teams above a checklist with specific items detailing the stock count and activities of the warehouse. The teams proceeded to check the stocks, materials and items stored safely in the warehouse. One spectacular observation made during this exercise was that staff who were not from the Project or Field Services background, better understood the machines, tools and items used in our core business (Electrical Engineering Services – Projects).
The overall findings of the investigations were as below: –
a) Tools and Equipment’s were all cleaned and well-kept in proper storage area.
b) All tools and equipment’s that had been moved from Skudai & PJST Project sites were neatly placed and organized within the warehouse.
c) Important items listed in the Memorandum were locked in our Cabin at Skudai Site confirmed by Antal Tony, our Lead GIS Specialist from Hungary.
d) CBL has returned 1-unit AC/DC Digital clamp meter to the warehouse on 3 Jan 2020.
e) HYUSONG’s our valued partners had given us some items upon completing the
project works with us and these items were recorded in the asset list.
By the end of the Internal Audit and Investigation the team recorded everything and filed the data collected after presenting it to the MD. The conclusion discussed amongst all after the Audit and Investigation, was that the existing list used to monitor the usage and movement of the items should be improved with better time stamps of warehouse activity. It was also determined that staff needed to ensure they continued to be disciplined when handling the items from the warehouse to ensure their own safety and longer lasting shelf life for the existing items at all times.